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Posts Tagged ‘information management’

Make people do your bidding, use a thesaurus.

July 15th, 2009 by Jeff P.

I could have entitled this blog “Information Architecture: How to Use Labels”; though that title would have been more direct, it wouldn’t have made you do my bidding, i.e.: click on the headline and read what I have to say.

In other words, you reading this proves that I picked an appropriate label for the link that led you here.

Information Architecture, what’s that?

Information Architecture is all about arranging and categorizing information in a way that makes it accessible to a seeker. Librarians have been doing it since the beginning of written catalogs. Web designers do it, too, but perhaps not quite so consciously.

The Internet is a task-oriented medium filled with structured information. Whatever your website’s purpose, you expect your visitors to do something. Ultimately, you want your visitors to easily find what they are looking for, or possibly be alerted of new information.

Take this blog for example. My goal (or bidding, as it were) was to inform you of the knowledge I am sharing. To reach my goal, I needed to promote a link. That link’s text is a label, and because hyperlinks are the glue that holds the Internet’s structure together, how I chose to identify the linked page on the linking page was important.

That’s great, but how does it help me?

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Need a better way to keep your company organized? Try SharePoint!

May 13th, 2009 by Jason C.

Many of us use email as a way to distribute documentation or keep employees up-to-date with news and upcoming events, but is email really the best tool for this type of communication in your business?

Consider these two scenarios:

Internal Communications

The old way: To inform employees of company news, upcoming events, and policy changes, alerts are sent via email. Everyone in the company constantly gets bombarded with these emails, and important emails may be overlooked due to inbox clutter.

The SharePoint way: An intranet portal site contains news updates, upcoming events, and policy changes that are posted for everyone to see. An expiration date can even be assigned to these items so they are removed automatically. Now you have a “one-stop shop” for internal communications that everyone has access to without the clutter.

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